Office Management (Multi Tennants)

Accendo^®'s mapping platform enables users to effectively visualize critical information on property maps, floor plans and other technical drawings. This capability provides a powerful solution to the daily challenges faced by the leasing department, operations management and security.

This unique mapping platform provides specific benefits and significant cost savings for office building management.

Some system benefits and cost savings

Increase operational efficiency by allowing property managers, engineers, maintenance and security to take on more responsibility.
- A single manager is able to oversee additional properties.
- A chief engineer may monitor additional properties, utilizing a more inexpensive labor force at each.
- Budget spending may be improved by allocating security and maintenance dollars where and when they are most needed.

Reduce the number of days of vacancies by utilizing Accendo's notification system and by allowing leasing agents quick and immediate access to relevant information at any time and from anywhere.
Reduce the risk and exposure to liability and to insurance-related expenses.
Monitor insurance and other compliant certificates that may expose you to risk.
Substantially reduce the cost of printing maps for daily use and for marketing purposes.
Reduce maintenance costs by having well organized, up-to-date asset information, reducing the time spent on maintenance resolution. Track maintenance issues and work orders to extend the lives of assets.

Manage space and leasing information through interactive office maps

Accendo provides a simple way for nontechnical users to make layout changes to maps and floor plans. Once changes have been made, they can be shared immediately with any user having the appropriate access level. Accendo eliminates the need for an expensive professional CAD draftsman. Additionally, users have the freedom to:

Retrieve office measurements and other space-related information
Allow leasing agents to show office space virtually to potential clients and simulate layout changes
Analyze the effects of possible layout changes
Quickly color-code offices according to a variety of parameters, such as lease availability, lease type, etc. [show me ] [show me ]
Identify offices and tenants with their leases, insurance certificates and other critical information that must be tracked by management

Significantly improve the efficient handling of property maintenance and utilities control

The Accendo platform allows the storage of any type of asset: HVAC systems, utilities and critical valves, street lights, live cameras, outdoor furniture, landscaping, parking, etc. There are no limits to the number of assets a client can track or to the information associated with each tracked asset. The capabilities of the SFW Assets Module and the Issue Management Module include:

Identifying contorting HVAC systems and all of their pertinent information by clicking on the relevant zone
Mapping the entire electrical system onto actual architectural drawings, providing an easy to use map of the actual single-line diagram
Quickly identifying the best camera that covers a specified area, as well as direct access to the camera system
Identifying street lights in need of repair
Monitoring the parking lots and the number of parking spaces at the property
Mapping all fire and life safety elements, such as fire loops, PIVs, sprinkler zones, risers, hydrants, etc.

Identify dangerous incident and crime trends on property maps and floor plans

While the levels of crime and incident management vary from one office building to the next, all have incidents that must be carefully managed to reduce exposure to liability. Properties that utilize security officers can track incidents in and around the facility. This increases the efficiency of the security deployed, reducing the level of incidents and, ultimately, exposure to unnecessary risk. The incident report module is designed to:

Capture incidents directly onto the map at the exact location where the incident(s) occurred, along with any pertinent information
Capture and share information with insurance companies, legal departments and law enforcement agencies
Identify hazardous trends based on the location, hour, day, month and any other criteria to improve security and safety response

Analytics (Color By)

Accendo allows users to search for assets, incidents and issues that correspond with various attributes, such as:

Office space of a certain size and/or number of rooms
Fire extinguishers with an upcoming service date within 60 days [show me ]
Slip-and-fall incidents with injuries
Night theft incidents

All searches done on the Accendo platform may be saved for further use, and these assets and incidents may be assigned a color that identifies them when viewed on a map or floor plan. [show me Click to see demo...

] This allows users to quickly interpret the completed search.

Enhanced printing capabilities for daily operations and a variety of marketing initiatives

Using unique vector graphic technology, Accendo facilitates quick navigation through detailed graphical information. Any map or drawing may be printed regardless of size and at the highest resolution possible. The size of a map printed from Accendo is limited only by the printer's capabilities.
Layout elements may be added to a map and printed in detail for use with construction projects, maintenance and with various marketing initiatives.
High-resolution printouts may be emailed directly from the Accendo platform with directions or other explanations. These maps become PDF attachments. [sample ]

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